Take Note Team
For a legal firm, transcriptions are a must, whether you need transcripts for courtroom proceedings, conference calls, meetings, legal briefs or depositions.
But did you know that there are many benefits to using a transcription service with experience in legal transcription?
For example, you can get transcripts with complex jargon easily and quickly transcribed. Furthermore, in the legal industry, dealing with sensitive information is a given, so law firms are reluctant to send their data to third-party services. However, professional legal transcription services can help solve this problem as many services offer more security if you know what to look for.
Read on to find out more benefits to using legal transcription services!
Easily access the information you need
There are various reasons why all law firms should use transcription services, but by far the biggest one is that it means that everyone in the same office has access to all available information. Once something has been transcribed, it can then be filed away in the office.
Whenever anyone needs access to it, they can simply find the filed transcription. That way, there’s no need to waste time trying to get the information from other colleagues; all attorneys can easily and quickly access any details and information that they need for their cases.
This also means that paperwork becomes a whole lot less stressful. Once you team up with a professional legal transcription service, you can get whatever you need transcribed very quickly. It will be of exceptional quality too. Overall, that will certainly save you a lot of time and hassle, especially compared to when you would have had to do all that paperwork yourself.
Get accurate transcriptions
Legal speak can be ever so confusing. It’s full of jargon and technical terms, and those who don’t work in the industry or have experience of the profession might not really understand most of the things that attorneys say. This poses a risk when you do hire a transcription service — how do you know that they will fully understand the complexity of the legal speak that they need to transcribe?
Thankfully, there is no need to worry when you go with a legal transcription service. Their team will all understand legal terms and jargon, meaning they can transcribe quickly and accurately. You’ll receive a high-quality transcript that is free from any errors.
What’s more, some of the more experienced legal transcription teams will even be able to add all of the necessary legal abbreviations into the document as well.
You can be sure that every single detail will be included in the transcription — legal transcription teams miss nothing at all! Thanks to this, there will be no detail or information missing when you come to present your case.
Get the kind of transcript you need
When it comes to looking for a transcription service, there are a few different kinds that you can choose from. These are the three main choices most law firms go with:
- Full-verbatim — A full-verbatim transcription will capture every single thing that is recorded. Any off-topic chatter will be transcribed, and if anyone stumbles over their words, then that will go in as well. This is the most detailed and true transcription that you can go with, but it can also be quite difficult to read when in text form. However, having pauses, filler words and repetition may display different emotions such as nervousness, which could be important in a deposition, for instance.
- Verbatim — Verbatim is just as above, although the transcription will have been edited down to make it easier to read. So, any false starts and filler words will be left out of the transcription. This is the most readable transcription that captures word-for-word what was said.
- Detailed notes — A detailed notes transcription will have been edited down even further so that only the most-important and on-point information is retained. Any off-topic chatter will be edited out and the main points that were said will be more concise.
Of course, you will be able to slightly edit the form of transcription that you go with. If you speak to the firm who carries out your legal transcription, then they will be able to tweak the transcription to suit your needs. For example, they might be able to include some extras in the final document like speaker identification and timestamps.
Get secure services
When you decide to go with a professional legal transcription firm for all of your transcription needs, you can be happy knowing that you will be using some very secure services. That’s because they will need to follow some very strict regulations and protocols to ensure that all of their clients’ data and information is kept safe and secure. For instance, they will probably make all of their employees sign NDAs (non-disclosure agreements) so that no data ends up leaked.
There are a few ways you can check how well a transcription service will protect your law firm’s data too. For instance, if you take a look at their website, they should use HTTPS in the URL rather than HTTP. That’s a sign of good cybersecurity. As well as that, they should also use SSL or TLS encrypted log-in portals.
ISO accreditations are also worth looking out for as well, specifically ISO 27001 and 9001 which deal with information security management and general management systems. If a legal transcription service uses all of these safety measures then you can be happy knowing that they have a very secure set-up in place.
It really is important that you find a secure and reputable legal transcription service if you need transcripts made. That way, you can be happy that no sensitive data will end up in the wrong hands, as that could put some of your cases and evidence in jeopardy!
Legal transcription is what law teams need
As you’ve seen from this post, a good legal transcription service can help your law firm create some top-quality transcriptions that can help and support you in all areas of your work. Not only that, but you can also be happy knowing that these documents will be kept exceptionally secure while they are being created and submitted back to you.
There are so many great benefits that you can take advantage of when you do make use of a legal transcription firm’s services. Your time spent on paperwork will be cut down significantly and your time will be freed up to work on more important aspects of building cases. As well as all this, the processes throughout your whole office will be a lot more efficient and streamlined thanks to the transcriptions making information and data a lot easier to access.
We hope this article has shown you how beneficial legal transcription services can be to law firms. If you would like to know more about getting the right kind of transcript for your needs, our Ultimate Guide to Transcription Services is perfect for you!